I finally started using Capacities, and I should have sooner

I have always been on the hunt for the perfect digital workspace. I want to create a place where ideas seamlessly connect, information is easily retrievable, and productivity flows effortlessly. Like many, I tried countless note-taking apps and PKM systems, each promising to be the answer. Yet, something always felt missing.

I did hear about Capacities before but hesitated to switch. Then, I finally made the move and started using Capacities. The immediate impact was undeniable, and frankly, I’m kicking myself for not trying it out sooner. This is the story of how Capacities transformed my workflow and why I believe it could do the same for you.

A unique object-orientated approach is a game-changer

Customize every note

What truly sets Capacities apart is its object-oriented design. Unlike traditional note-taking apps, I don’t need to deal with isolated documents. You can think of objects as building blocks of knowledge with specific properties. This approach eliminates the rigid folder structures of the past and enables effortless information retrieval. For me, it’s like a second brain that grows with my understanding.

I’m a food enthusiast and want to organize my favorite recipes. In a traditional app, I need to have a folder called ‘Recipes’ with individual text files for each dish. It does the job but fails to differentiate those recipes from other notes.

In Capacities, I have created a ‘Recipe’ object type with the following properties.

• Name (text)
• Cuisine (tag)
• Ingredients (checkbox)
• Instructions (text)
• Rating (number)
• Source (text)
• Cook time
• Image

This object-oriented approach transforms my recipe collection into a robust knowledge base. Similarly, I have created a Project object with properties like Project Name, Status, Due date, Tasks, Documents, and Clients.

My Capacities workspace also has a Book object with Title, Author, Key Concepts, Summary, Quotes, Notes, and Link properties. I have created several objects for blog posts, videos, social media, and people. By structuring information into objects with defined properties, Capacities helps me create a powerful knowledge base that supports my note-taking style.

Calendar view is ideal for my digital journal

A handy add-on

The calendar integration is ideal for creating a seamless digital journal. It eliminates the need for separate journaling apps or custom objects. Capacities treats each day in the calendar as a dedicated space for my notes. This means I don’t have to create a separate object for Daily Journal Entry or juggle between different sections. My daily thoughts, happenings, and reflections naturally fit within the context of the calendar.

The calendar view automatically organizes my entries chronologically. This eliminates the need for manual date-based filing or tagging. I can easily link events, people, projects, or any other object to my daily entries. For example, when I have a meeting with someone, I add a relevant tag, insert a person object, and write down meeting notes.

The calendar view allows me to add context to your daily notes by including events, reminders, and scheduled tasks.

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A robust free plan that meets all my needs

Good enough for the most

There is no shortage of PKM apps out there. Some even offer an AI add-on. However, most of them only offer basic text entries and limited blocks in their free plan and lock most of the important stuff behind a paid subscription. That’s not the case with Capacities.

The free plan offers unlimited spaces, objects, and blocks. It also includes syncs on all devices (unlike Obsidian), offline support, media uploads of up to 100MB per month, full-text search, and more. These features are more than good enough for my workflow. This is a refreshing change from other PKM tools that usually cost around $10 per month.

A PKM system that works for me and not the other way around

Nails the basics

With usual PKM tools like Notion, Obsidian, and Evernote, I often end up spending more time organizing and managing my knowledge base. At times, it turns out to be a productivity killer for my workflow. Capacities has a different approach here. I created several objects as per my needs, and my PKM system was ready to use. I never had a hard time finding a relevant note from my hub.

The ability to save content from WhatsApp, Telegram, Gmail, and other apps is another handy add-on. It eliminates the need to manually copy and paste information and streamlines my workflow in no time. The combination of these features allows me to create a PKM system that truly adapts to my unique workflows and preferences.

My productivity regret (and revelation)

Overall, Capacities has the capacity (no pun intended) to shift how I manage information and connect ideas. It’s a dynamic workspace that adapts to the way my mind works. If you are like me, constantly searching for that perfect digital workspace, I highly recommend giving Capacities a try.

If you are an existing Notion user and still in two minds about switching to Capacities, give our comparison guide a read.