5 reasons why you need a note-taking app that can be self-hosted

I used to find self-hosting a chore. You’d agree that setting up and maintaining your own server takes effort. Plus, self-hosted services don’t always offer the same seamless experience as providers like Google. However, the internet has become a polluted space where our online activities are tracked and sold to the highest bidder, and I definitely don’t trust big tech with something as personal as my notes.

Recently, I ditched Google Keep and Notion for Joplin, an open-source note-taking app that can be self-hosted. After using it, I’ve realized that privacy isn’t the only reason to switch to a self-hosted note-taking app.

5

You get better privacy

And escape tracking

Privacy is probably the most compelling reason to self-host your note-taking app. When you use mainstream services like Google Keep, Apple Notes, or OneNote, you are handing over your data to companies that have little incentive to prioritize your privacy. These corporations profit from data collection, often using it to build detailed profiles of users for targeted advertising.

If algorithms already know what you watch, buy, and browse, imagine what they could learn from your personal notes. They would have insight into everything, from your daily habits to your private thoughts.

Self-hosting eliminates this risk by keeping your data entirely under your control and away from prying eyes. For example, a self-hosted note-taking app like TriliumNext lets you implement encryption, secure your server with strong passwords, and set up firewalls to prevent unauthorized access. It also comes with syncing and database backup scheduling features that help you save all your data automatically.

4

Avoid getting wrapped up in a particular ecosystem

Use the services you want

Big tech companies are experts at locking you into their ecosystems. Apple serves as a prime example, using features like iCloud to draw you in. Once you start with one Apple device, everything seems to work so seamlessly together. You begin with an iPhone, then an iPad; before you know it, you’re heavily invested in their ecosystem. When Apple decides to raise prices or change a service offering, you’re now tied to their platform.

This is the strategy used by many companies to keep you hooked. Google subtly nudges you toward its Drive service, while Notion makes it challenging to export your data cleanly should you ever wish to leave. Self-hosted apps break this cycle. Tools like Joplin store notes in plain Markdown files, which you can edit with any text editor or migrate to another app effortlessly.

3

Get flexibility and control

Don’t be limited to the features you get out of the box

Self-hosted applications offer a level of flexibility that is hard to achieve with proprietary platforms. Much like assembling a custom structure with LEGO bricks, self-hosted solutions allow you to tailor your system to meet your specific needs.

For example, Joplin can be configured to sync with Nextcloud, integrate seamlessly with various productivity tools via APIs, or even connect to a custom AI-powered chatbot if you want to experiment with automation. You can implement additional functionalities, such as advanced search capabilities, through plugins and automate note organization with custom scripts.

If you manage a team, you can deploy a private server with more storage, processing power, and additional features. In contrast, closed ecosystems like Notion impose strict limitations, restricting you to the features and workflows dictated by the platform.

2

Save some cash

It’s cheaper in the long run

While there may be initial costs associated with setting up and maintaining a server, self-hosting can save you money in the long run. The recurring subscription fees associated with cloud-based services will add up, and sometimes, they may exceed the initial costs for an in-house server. Plus, self-hosting allows you to modify your notes app to meet your specific needs. Depending on which app you’re using, you can change the user interface, add custom features, and integrate it with other tools.

1

Self-hosting is fun

Especially if you have old hardware lying around

The benefits of a self-hosted note-taking app are clear, but one of the most overlooked advantages is how enjoyable it can be. You don’t need a dedicated server or expensive equipment. An old laptop gathering dust is more than enough to get started. I got into self-hosting as a weekend hobby, first turning an old Windows laptop into a Plex server. More recently, I have been experimenting with Joplin for self-hosted note-taking. It is surprisingly lightweight, requiring minimal resources, and almost any old laptop can handle it.

Another major advantage is the community. Open-source projects like Joplin thrive on collaboration, offering the flexibility to tweak the code, contribute features, and share plugins. It is a hobby that pays off in terms of both knowledge and control over your digital tools. There are occasional challenges, but the satisfaction of running a system tailored to your needs makes it all worthwhile.

Take control of your notes

A self-hosted note-taking app gives you more control over your notes. If you’re struggling to find a good one, we have a handy list of notetaking apps that can be self-hosted. You can also check some open-source alternatives. While you’re at it, you might also want to check out some self-hosted dashboards that can change your life.

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